Minutes of Whitestone Parish Council held at Whitestone Parish Hall on Thursday 15th February 2018 at 7.30pm.
Attendance: Vice Chairman - Councillor A Reed
Councillors Ms T Baird, Mrs B Bramhall, Mrs M Belt, Mrs L Fairley, D Munro, Mrs B Netherway, R Phillips, A Rose.
Cllr Reed opened the meeting in the absence of Cllr Hickman who is away on holiday.
10. Minutes of the Council Meeting held on Thursday 11th January 2018 having been circulated were taken as read and signed by Cllr Reed. It was noted that there had been editing done to the draft copy which had been publicised.
Cllr Bramhall said that although she had not been present at the January meeting she wished to comment on the paragraph which stated that the Parish Council supports a commitment to offering homes, particularly to people with families who wish to live within the Parish, and said she was unaware of any such formal policy having been adopted to this effect. The Clerk confirmed that she was unaware of any such formal policy to which Cllr Bramhall replied that as there is no formal policy the Council therefore should not restrict the spectrum of tenants.
11. REPORTS FROM COUNTY COUNCILLOR
County Councillor Connett said he was aware that the repairs to Halsfordwood Lane have been delayed although patching should have begun before the end of March but it seemed that this may not now be the case. He will be continuing to chase Highways regarding potholes and advised that parishioners should report them direct. He gave a brief report on some items raised at a Budget meeting that he had attended today regarding the expenditure for Devon County for the coming financial year.
12.1 18/00059/FUL Replacement of conservatory with new extension and conversion of barn to ancillary unit of accommodation at East Kent Farmhouse. Mr and Mrs Dyer, who were in attendance, gave an explanation of the need for the conversion. There were no objections but a proviso that the conversion is for family use only.
Grant of Conditional Planning Permission
12.2 17/01786/MAJ Agricultural building at Upper Kingswell Farm, Longdown
12.3 17/02583/FUL Demolition of existing garage/store and erection of new double garage/garden store with games room/box store over at Ashwood House, Longdown
12.4 17/02821/FUL Extension to replace existing conservatory, extension on north west elevation, fenestration alterations to north east, south east and south west elevations and new chimney at Alphincombe, Folley Lane
Application Withdrawn 26th January 2018
12.5 17/01798/NPAApplication for Prior Approval under Part 3 Class Q (a) and (b) and paragraph W of the GDPO change of use of agricultural building to a dwellingat Oak Tree Farm.
13. MATTERS FOR DISCUSSION.
Whitestone Parish Hall
13.1 Request for re-imbursement to Parish Hall Committee for insurance cover for Parish Hall which had been negotiated for a 3 year Long Term Agreement at a cost of £1,080.14 as opposed to £1,134.35. It was resolved that a cheque was raised for £1, 080.14 to cover this expenditure which had been paid by the Hall Committee.
13.2 Cllr Reed reported that he and Cllr Hickman had visited the Letting Agents to discuss the rental issues raised at the January meeting and a letter confirming the meeting and dealing with the issues raised was distributed to Councillors. After some debate it was agreed that a discussion regarding the rents would be left to the March meeting.
13.3 Repair to window not closing properly at 2 School Houses organised through the Letting Agents and carried out by SG Property Maintenance.
13.4 Cllr Reed reported that the necessary repairs to the play equipment which were pointed out at the annual inspection has been completed and the parking bay has been marked out in the car park at the rear of the Parish Hall.
13.5 Clr Bramhall reported that the flooring under the swing area is wearing out.
13.6 Cllr Belt made a complaint that the gate leading into the Park is kept locked and this had made it extremely difficult when transporting equipment from the store for use in the recent pantomime. She requested that she be given a key for the padlock.
14. MATTERS RAISED BY THE CHAIRMAN
Cllr Reed reported that the anti litter posters had been placed around the village. After some discussion it was requested that more be obtained for other areas which had not been covered.
15.1 1 School Houses rent to 27th February 2018 £675.00 - £64.80 (includes £10.80 VAT) = £610.20
15.2 2 School Houses rent to 1st March 2018 £800.00 - £76.80 (includes £12.80 VAT) = £723.20
The following expenditure was proposed and seconded for payment. All in favour and the cheques were signed by Councillors Belt and Phillips
15.3 Whitestone Parish Hall Management Committee (February) £108.00 Cheque 384
15.4 Clerk’s expenses £58.72 Cheque 385
15.5 Insurance for Parish Hall £1,080.14 Cheque 386
15.6 G Dicker (grass maintenance) £309.99 Cheque 387
15.7 Cllr Munro (P3 expenses) £13.45 - replacement cheque Cheque 388
15.8 Quality Marking Services £678.00 (includes £113.00 VAT) Cheque 389
15.9 SG Property Maintenance £48.00 (paid through Carter Geering)
16.1 Notification received that Cllr Mrs Belt will attend a Buckingham Palace Garden Party on 5th June 2018
16.2 Letter of thanks from Whitestone Parish Hall Committee in appreciation of the donation of £100 made towards the purchase of two Velux roof blinds.
16.3 Invitation from Teignbridge District Council for a representative and guest to attend the international annual event of Raising of the Commonwealth Flag on Monday 12th March at 10am outside Old Forde House, Newton Abbot. Cllr Reed indicated that he will attend in company with his wife.
17.1 Cllr Fairley reported that there has been another accident on the C50, this time near White Horse Motors and she feels that the public should be aware of the dangerous traffic speed on this road which is causing these accidents.
17.2 Cllr Belt reported that the telephone is working at the box by the bus stop.
17.3 Cllr Baird reported that the flower trough suggested on the triangle entering Whitestone is in the process of being organised and that the grass in that area will be cut again soon. Together with some other fellow Councillors the village was represented on a ITV South West news programme concerning the potholes situation throughout the parish.
17.4 Cllr Munro reported a barn being built adjacent to Bridleway 14 which has reduced the width of the pathway. Cllr Munro has spoken to the landowner and he is going to deal with this matter.
18. PUBLIC PARTICIPATION
18.1 Mrs Greenfield gave the following report on behalf of the Parish Plan Steering Group Committee:- “Just a brief update to say we should be in a position to deliver completed documents before Easter”. Cllr Reed asked when the Parish Plan document would be distributed and was informed before the end of the financial year.
18.2 Mrs Greenfield also noted a consultation being carried out by Teignbridge District Council between 9th February and 23rd March regarding a draft solar development supplementary planning document. Details can be found on the Whitestone Website. The document will help to provide detail advice on how to assess landscape impacts of solar PV development. In its final form it will be adopted as a Supplementary Planning Document.
18.3 Mr Harris asked for information regarding overgrown hedges, in particular those between Chapel Cottage and Southlands as they are causing difficulty for traffic. It was also noted that it appears that the bank is slipping into the road in this area. The Clerk read correspondence which she had received from the Highway Officer when this had been reported to him in January.
18.4 Mr Nierop requested a copy of the letter which had been sent from Carter Geering regarding the rental agreements for School Houses and this was given to him.
The meeting closed at 8.30pm.